Office Manager/Personal Assistant

Role Overview & Responsibilities

Job Summary:

We are seeking a highly organized and efficient Office Manager/PA to join our team on a part-time basis, working 20 hours per week. This office-based role requires a proactive individual who can support various office operations, provide administrative assistance, and ensure the smooth functioning of day-to-day activities. As the PA to the executive team, you will play a vital role in managing their schedules and assisting with various tasks. Additionally, you will be responsible for ensuring a comfortable working environment by taking care of the office dogs, providing snacks and drinks to staff, and organizing weekly lunches.

Responsibilities:

· Handling incoming and outgoing correspondence, emails, and phone calls.

· Maintain an organised filing system for documents, records, and other important materials.

· Perform general administrative duties, such as ordering office supplies, managing office equipment, and coordinating maintenance requests.

· Assist with bookkeeping tasks, including managing invoices, expenses, and financial records.

· Act as the Personal Assistant to the executive team, managing their calendars, scheduling meetings, and organizing travel arrangements.

· Provide support during meetings by taking minutes, preparing materials, and following up on action items.

· Take care of office dogs during their owners' meetings, ensuring their well-being and attending to their needs.

· Monitor and restock snacks and drinks to ensure staff have access to refreshments.

· Coordinate and arrange lunch for the staff twice a week.

· Ensure clear desk policy as well as other employment policies in place are followed by staff.

· Mange office cleaner and ensure office kept tidy and clean.

Must be proactive, detail-oriented, and proficient in office software (MS Word, Excel, PowerPoint, Outlook). Previous experience preferred.

Job Type: Part-time
Part-time hours: 20 per week

Salary: £14.50 per hour

Benefits:

• Company pension
• Cycle to work scheme
• On-site parking
• Sick pay
• UK visa sponsorship

Schedule:

• Monday to Friday

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 30/06/2023