Administrative Assistant

Role Overview & Responsibilities

We are seeking an Admin Assistant to be part of the to be part of administration team based within the Anaesthetic Department within Perioperative & Critical Care Collaborative based at James Cook University Hospital.

In this role you will be responsible for assisting the Anaesthetic admin manager, consultant anaesthetist’s, junior doctors, secretaries and other departments in delivering a high standard of patient focused care.

• Ensure trust systems (Theatreman / Theatre Scheduler) are updated in an accurate and timely manner.
• Transcription / typing and or proof reading of clinics and other letters of a sensitive and confidential nature ensuring copy letters to other health care professionals / services are sent.
• Receiving, recording, sorting and distributing any form of communication and take appropriate action including escalation where appropriate.
• Receive and make telephone calls to/from GPs, wards and other NHS and non-NHS professionals/agencies, follow through all enquiries in a friendly and professional manner.
• Management of medical records including tracking, tracing, filing and retrieving inline with Trust Policy.
• Participate in clinic reconciliation appropriate to the service.
• Interrogate case notes to identify relevant information and to ensure accuracy of correspondence.
• Data collection, update, management and maintenance of databases relevant to service.
• Collate documents and other preparatory items required for meetings pertinent to the service.
• Word processing utilising Microsoft Office communication pertinent to the service.
• General administrative and clerical procedures including receiving and sending e-mails, filing, photocopying, scanning of documents and faxing as required

Please note this post will close at sufficient applicants.

Leadership and Improvement Training

South Tees Hospitals NHS Foundation Trust offers Novice leadership and improvement training to all new staff to the Trust.

Details of thefulljob description and person specification are available to view when you click to apply for the vacancy and click on the ‘about this job’ link and the documents will be attached at the bottom of the screen.