Commercial Administrator

Role Overview & Responsibilities

Job Title: Commercial Admin
Reporting to: Head of Commercial (UK)
Location: London (Falcon Court) 3 days

Key Responsibilities:

• Take part on a daily basis to ensure Purchase order process/ Client PO process is followed
• Commercial support: Have a clear understanding of the commercial department reporting requirements process and functions to ensure overall completion of data on the databases and understand timescales, as dictated by each Projects workflow.
• Ensures all po documents are appropriately stored to allow easy access by the team
• Client Systems : Making sure that all VR’s, IA’s and FA’s are submitted as per QS instructions.
• Internal Systems: Updating databases with relevant job coding and purchase orders.
• Close working with Commercial/ Governance team to maximize working efficiencies. Suggest improvement opportunities where required, to help streamline process.
• Keep up to date with prepayments & accruals highlighting any aged items to Head of Governance on a weekly report.

Role Requirements:

• Work Standards: Produce high quality and timely data accuracy that is appropriate to the expectations of other members of staff and suppliers.
• Working Relationships: Work well with other staff in a multi-disciplinary environment towards common project objectives, despite geographical variances
• Communication: Effective and timely oral, written and electronic communication with other staff and suppliers
• Reporting: Work closely with Commercial department to ensure that all Purchase orders are issued in a timely and effective manner
• Work Practices: Observe and practice all relevant Health and Safety requirements as described by the Company H&S Manual and other relevant procedures, policies, regulations and legislation

Key Working Relationships:

• Internal: QS on selected project. Head of Governance.

Preferred Skills & Experience

• Previous administrative support experience
• High attention to detail
• Excellent communicator
• Actively to build and foster relationships – internal & external.
• Good IT skills
• Fibre build project commercial experience advantageous.

Qualifications:

• Previous experience within an administrative role
• Excellent interpersonal skills and ability to work with remote teams.

Benefits:

• 24 days annual leave (Increasing with service)
• Private Healthcare (Aviva)
• Dental care (Medicash)
• Perks at work scheme
• Flexible working location (Hybrid work included)
• Pension (Employee contributes 5% Solutions30 contribute 3%

If you are interested in this role, please click apply.

Job Types: Full-time, Permanent

Benefits:

• Company pension
• Employee discount
• Flexitime

Schedule:

• Flexitime
• Monday to Friday

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in London

Reference ID: BRA - 3461 - COMADMIN (FALCONCOURT)