Project Support Administrator

Role Overview & Responsibilities

Job title: Project Support Administrator

Position Type: Full-Time

Location: Fifield, Maidenhead Berkshire

Ideal Start: ASAP

Working Hours: 08:30 – 17:00

Reporting to: Managing Director and Business Support Manager

Main contacts: (Internal), Managing Director, Business Support Manager, Commercial Director, Quantity Surveyors and Project Managers.

(External)Site Managers, Contractors, Sub Contractors, Suppliers, Clients.

Main purpose of the job:

Take a lead role in project administrative tasks, supporting the construction sites.

Key Areas of Responsibility:

• Prepare various quotations (given by others), scope documents and emails for the estimators and commercial director/H&S and Operations Director.
• Maintaining the Preferred Suppliers list and conduct quality checks on all subcontractors.
• Creating and maintain information using spreadsheets.
• Answering phone calls, message taking & greeting visitors.
• Creating and maintaining Job and Tender files.
• Managing the maintenance schedules of company vehicles.
• Being the first point of contact for site personnel regarding requests for plant hire and procurement of materials.
• Implementing all administration activity strictly in line with our administrative policies and procedures.
• Compiling and collating site manuals; both H & S and O & M under direction of the Project Managers.
• Researching and investigating information to enable strategic decision-making by others.
• Ordering and maintaining office stationery supplies.
• Issuing maintaining stock levels and keep records of PPE.
• Lead role in organising and coordinating site setups.
• Raising Purchase Orders, booking travel, hotel rooms and purchase of company equipment as directed.
• Maintaining the training database and organising training events.
• Communicating with our IT service support provider to assist with any IT issues.
• Any other duties as required and directed.

Personal Requirements

Skills and Ability:

· Excellent written and interpersonal skills

· Active listening skills

· Effective team working and the ability to work independently using own initiative.

· The ability to plan, prioritise and organise own workload

Experience:

· Previous experience in an office, ideally within the construction industry

· Must be adept in the use of Microsoft products including Teams.

· Experience of working in a team

· Experience of communicating effectively verbally and in written reports

Personal Qualities:

· A positive and self-motivated individual.

· A professional approach which generates credibility and confidence in others

· Effective communication skills.

· Attention to detail with excellent spelling and grammar.

· Methodical approach to their work with some level of numeracy

· Strong prioritisation and organisational skills

· Confident with a self-motivated approach and flexible ‘can do’ attitude.

· Honesty, integrity, pride and passion

· The ability to work as part of a small, close knit team.

· Ability to cope under pressure in a busy office and work to tight deadlines.

· Personal commitment to the strategy and operational objectives of Orion group and a culture of continuous improvement.

· To respect and work positively with others to create a workplace that is inclusive, and a service that is responsive to individual needs.

We Offer:

An excellent and friendly working environment, a competitive salary, ongoing training, and career development.

CV’s submitted to: info@oriongroup.uk.com

Job Type: Full-time

Salary: £23,000.00-£28,000.00 per year

Benefits:

• On-site parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Maidenhead: reliably commute or plan to relocate before starting work (required)

Experience:

• Project Support: 1 year (preferred)
• Microsoft Office: 3 years (required)
• Construction Administration: 1 year (preferred)
• Administration: 2 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: One location

Application deadline: 22/03/2023
Reference ID: OPGPSA0323